Air Products Shrinks Its Booking Process with INTTRA

Background

Based in Allentown, Pennsylvania, Air Products (NYSE:APD) has 21,000 employees and operations in over 40 countries. It serves customers in industrial, energy, technology and healthcare markets around the  world with atmospheric gases,  process and  specialty gases, performance materials, and equipment and services.

Producing and delivering industrial gases and specialty chemicals globally presents a unique set of challenges.  Unlike most products,  gases must be  compatible  with  other  materials on board – both  on a container level and a ship level – and shipping conditions (such as temperature) can be critical. This can affect the loading of the ship itself. For example, certain products can’t be  stowed  near flammable materials and some materials can’t be  shipped below decks.
 
This means Air Products must provide very detailed information to carriers when booking shipments, which can be  a time-consuming, labor-intensive process. Since shipments are booked six to eight weeks ahead of the sailing date, there are often changes that can impact delivery to customers by the time the ship is scheduled to depart.

Booking ocean cargo for Air Products’ industrial gases and specialty chemicals was inefficient, requiring excessive time and manpower. Air Products needed to streamline the process to improve the flow of their products for timely delivery to their customers.

SOLUTION

For the solution, Air Products turned to INTTRA’s Internet booking tool, INTTRA ACT (I-ACT, a web-based solution) Booking 2.0. Besides making it easier to enter booking details to all INTTRA carriers, I-ACT Booking 2.0 generates automatic e-mail notifications when a booking is sent and confirmed, as well as changes to a shipment. This saves time because it eliminates the need to follow-up on bookings with carriers via e-mail and phone.

Submitting bookings, requesting and tracking carrier confirmations, and monitoring bookings throughout the entire cycle is a one-step  process with I-ACT Booking 2.0. Standardized templates allow repeat bookings with a single keystroke, while minimizing the chance for data entry errors. Ms. Stoyer explains, “Before, we had to start the booking process from scratch for every shipment. Now, we can create templates once for each material and then re-use them whenever we make similar shipments because almost all the details are already completed. This improves efficiency by reducing booking entry time.”

Using INTTRA confirmation numbers, planners can track qualifying bookings from the start to the completion of documentation to final bills of lading. And this data can be shared from one INTTRA product to another for improved visibility throughout an operation.

Erica S. Stoyer, Transportation Planner at Air Products couldn’t agree more because she uses I-ACT Booking 2.0 every day. Ms. Stoyer explains, “This efficient and interactive tool really helped us out. We can respond to and use booking information in a more specific way – and it’s less subject to interpretation. Plus, there are fewer errors because  we don’t have to manually call or write in details for every booking.
 
"After a successful 30-day trial with select users and sites, Air Products was ready to roll out I-ACT Booking 2.0 across its operation. With just a short two-day training session, Air Products’ employees were able to start booking shipments more efficiently." Ms. Stoyer notes, “Anyone  in our U.S. offices  who is authorized  to schedule  a booking  uses I-ACT Booking 2.0. I can’t imagine doing bookings without it.”

RESULTS

Air Products has improved the speed and accuracy of its industrial gases and specialty chemicals bookings and interacts more closely with ocean carriers to save shipping time.

“We’re seeing a lot of benefits  now, and we’re going to use more reports and tracking down the line.  I-ACT Booking 2.0 could help us find new ways to work more efficiently, especially with customers on the receiving end of the shipments.Data accuracy is critical when  interacting with carriers. I-ACT Booking 2.0 helps ensure that  our booking data  is accurate at every step  of the  process to  save time and  meet expectations"Air Products now gets confirmations back from carriers in half the time to avoid late shipments and improve customer satisfaction.


"With templates to standardize the booking process, it only takes 12 to 24 hours to get carrier confirmations, where it used to take 48 hours"

– Erica S. Stoyer,  Transportation Planner, Air Products